Document & Record Control

Purpose

To ensure everyone uses the latest approved documents and records are kept for the right period.

Scope

Applies to SOPs, policies, forms and records.

Responsibility

Quality or Admin Manager controls; HODs own their documents.

Detailed procedure

1. Give each document a reference number and version.
2. Approve new or revised documents before issue.
3. Distribute the latest versions and withdraw old ones.
4. Store records in a secure, indexed place.
5. Keep records for the required retention period.
6. Destroy expired records securely and log it.

Standards and guidelines

• Only the current version is available at the work area.
• Revisions list the changes made.
• Disposal is recorded.

Required records and documentation

• Document master list
• Revision log
• Disposal register

Related images

Document control