Purpose
To keep accurate stock records and identify losses early.
Scope
Covers store, kitchen, bar, housekeeping and engineering stocks.
Responsibility
Store Keeper counts; Finance witnesses; HODs explain variances.
Detailed procedure
- Freeze stock movements and announce the count schedule.
- Count items by two persons and record quantities on count sheets.
- Compare counts with the system quantities.
- Recount and investigate any differences.
- Record approved adjustments with reasons and signatures.
- Report the stock value and slow-moving items to management.
Standards and guidelines
- Full counts are held at least monthly.
- Adjustments require approval.
- Stock is arranged for easy counting.
Required records and documentation
- Count sheets
- Variance report
- Adjustment approval
Related images
Document control
| Reference | SP-SOP-001 | Version | 1.0 |
|---|---|---|---|
| Department | Stores & Procurement | Review cycle | Annually |
| Effective date | Next review | ||
| Prepared by | Approved by |
Related SOPs
This SOP is a template for operational planning and training. Adapt it to your property, local law and approved emergency plans.