Attendance & Payroll Inputs

Purpose

To record attendance and leave accurately so salaries are calculated correctly.

Scope

Applies to all employees.

Responsibility

HR Executive collects data; HODs verify; Accounts processes salaries.

Detailed procedure

1. Record daily attendance in the system or register.
2. HODs verify and sign the attendance weekly.
3. Record leave, overtime and late marks with approvals.
4. Prepare the payroll inputs before the cut-off date.
5. Check the payroll output for errors before payment.
6. File the signed sheets for audit.

Standards and guidelines

• Cut-off dates are announced and followed.
• Corrections are made with written approval.
• Payroll data is kept confidential.

Required records and documentation

• Attendance register
• Leave and overtime sheet
• Payroll input sheet

Related images

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