Decor & Venue Setup

Purpose

To set up the venue to the approved design safely and on time.

Scope

Covers stage, seating, lighting and decor.

Responsibility

Banquet Manager supervises; Decor team builds; Engineering checks safety.

Detailed procedure

1. Receive the approved layout and decor plan.
2. Block the hall and plan the setup timings.
3. Check that the materials are flame-retardant and safe.
4. Install the decor and test the lighting and sound.
5. Complete a walkthrough with the client before guests arrive.
6. Remove everything after the event and restore the hall.

Standards and guidelines

• Fire exits are never blocked.
• Electrical work is checked by Engineering.
• The hall is restored within the agreed time.

Required records and documentation

• Layout plan
• Setup checklist
• Hall restoration record

Related images

Document control