Maintenance Request Form Format

Purpose

To report defects in a clear format and track their repair.

Scope

Used by all departments.

Responsibility

Requester reports; Engineering completes; HOD verifies.

Detailed procedure

1. Add the request number, date, time and location.
2. Add the description of the problem and the urgency.
3. Add the name of the person reporting and the department.
4. Add the engineer’s name, action taken and the completion time.
5. Add the materials used and the cost, if any.
6. Add the verification signature of the requester.

Standards and guidelines

• Urgent faults are marked and attended first.
• Completed jobs are verified.
• Repeated faults are reviewed monthly.

Required records and documentation

• Request book
• Job completion record
• Monthly defect report

Related images

Document control