Lost & Found Register Format

Purpose

To record lost property with a clear chain of custody.

Scope

Used by Housekeeping, Front Office and Security.

Responsibility

Controller keeps the register; Security witnesses valuables.

Detailed procedure

1. Add the serial number, date and time found.
2. Add the description of the item and the place found.
3. Add the finder’s name and department.
4. Add the storage location and a tag number.
5. Add the claimant’s name, identity and signature on return.
6. Add the disposal date and approval for unclaimed items.

Standards and guidelines

• Entries are made in ink, with no overwriting.
• Valuables are logged with a witness.
• The register is reviewed monthly.

Required records and documentation

• Register
• Return receipt
• Disposal approval

Related images

Document control