Banquet Event Order Format

Purpose

To give every department the same, complete instructions for an event.

Scope

Used for all banquet and event bookings.

Responsibility

Sales prepares; Banquet Manager confirms; departments sign.

Detailed procedure

1. Add the event name, date, hall, timing and guest count.
2. Add the client and contact details and the payment terms.
3. Add the menu, beverage and service requirements.
4. Add the layout, decor, AV and special instructions.
5. Add the room block, transport and other services.
6. Add the signatures of the client and the departments.

Standards and guidelines

• The order is issued at least three days before the event.
• Changes are shown with date and initials.
• The final copy is signed by all.

Required records and documentation

• Event order
• Revision record
• Event file

Related images

Document control