Purchase Requisition Format

Purpose

To record purchase requests clearly and obtain the proper approval.

Scope

Used by all departments.

Responsibility

Requester completes; HOD approves; Purchase Manager processes.

Detailed procedure

1. Add the requisition number, date and department.
2. Add the item description, quantity, unit and the required date.
3. Add the reason and the estimated cost.
4. Add the approval boxes for the HOD and the General Manager.
5. Add the quotation reference and the supplier selected.
6. Add the purchase order number once issued.

Standards and guidelines

• Requisitions are numbered in sequence.
• No order is placed without approval.
• Copies are kept by the department and Purchase.

Required records and documentation

• Requisition book
• Purchase order register
• Quotation file

Related images

Document control